Finance Controller (Contractual), Humanitarian Crisis Management Project

Job Description/Responsibilities:
1. Ensuring finance policy compliance:
Ensure that the HCMP finance functions are in line with the BRAC finance policy and manual and established organizational practices
Ensure that donor rules and regulations are adhered to in finance management of specific projects
Ensure that NGOAB rules and regulations are followed in finance management
Establish and implement BRAC specific finance systems, and guidelines
Closely look at the issue of cost effectiveness and provide recommendations and guidance to the management team
Understand and share information related to local government, statutory requirements related to financial issues and ensures compliance with Tax & VAT regulations and any other legal requirements 2. Establishing effective internal finance controls:
Ensure that established internal control systems for HCMP are in place. Regularly review on effective implementation of these systems Manage and protect of the Organization’s assets (cash, inventory, fixed asset etc.) through the enforcement of internal control policies and procedures
Ensure that the authorization matrix for the programme is updated and approvals are in line with the matrix.
Ensure financial discipline are practiced
Support HR team to ensure the allocation of salaries based on timesheets, and an overall assessment of the general controls that are in place, provide recommendations if necessary
Regularly review for adequacy and reasonableness, the documentation for delineating authority for approving transactions, procurements, disbursements
Undertake internal control audits, report the same to senior management, initiate actions necessary to correct any internal control weaknesses
Supports and co-ordinates external, internal, donor or government audits
Use monitoring tool to ensure effective finance function at field offices
Documentation- ensure that all relevant finance documents are appropriately filed (soft and print copy), ensuring quality referencing for the filed documents, safety of the documents 3. Field Office Support:
Establish and implement practices to ensure efficient and seamless support and coordination with the field offices
Carry out regular field office visits in order to support, guide and monitor implementation of internal controls, identify support needs, and train finance staff
Use the Field Office Monitoring Checklist as a tool to ensure effective finance function at field offices
Actively monitor programme activities in line with donor proposals and share observations with the concerned team members
Ensure that cash transfers to the field offices are taking place and any challenges are communicated and addressed 4. Support Annual Statutory Audit and Specific Project Audits:
Provide all related information during conducting the Annual Statutory Audit
Provide all necessary information to the auditors (Donors and NGOAB) during conducting audit in field offices and provide justification to the auditor
Ensure support to internal auditor during periodic internal audit as well as ensure implementation of internal auditor recommendation 5. Undertake quality finance reporting and documentation:
Prepare and submit financial reports - ensuring integrity of information and explanations
Prepare and submit financial report to donors as and when necessary- ensuring reporting in the due format of the donors, accuracy of information and timely submission
Keenly analyse finance information to generate information on overall finance management issues- i.e. spending trends, operation vs programme costs, funding gaps, funding pipeline analysis etc.
Ensure timely preparation of various monthly finance reports for the HCMP programme. The reports include- Trial Balance, collate bank statements, monthly financial grants summary, monthly grants tracking sheet, monthly reconciliation file etc.
Prepare monthly budget vs actual report for all donor grants and share the same with senior management team. Participate in review meetings and share any observations and recommendations
Update the operating budget for the HCMP program on an ongoing basis specifically highlighting issues around over and under budgets, funding gaps for specific field sites and positions or costs, and share recommendations 6. Perform accounting and finance management functions:
Work in compliance with BRAC policy to establish HCMP policies
Liabilities – Severance/Accounts Payable/Taxes Payable-; ensure that items in accounts payable relate to open grants; discuss the office methodology for accrual and payment of taxes to ensure it is in compliance with local law
Ensure that charging is done in the appropriate budget code Work with HR to ensure salary is paid against donor approved positions and amount



Educational Requirements: Masters in Accounting or qualified accountant with ACA/ ACCA/ CIMA/ CPA from any recognised university/ institute.


Experience Requirement: 15 years’ relevant work experience in Finance, Accounting and Budgeting including minimum 5 years’ experience in multiple fund management in renowned INGOs

Additional Requirements:
Technical expertise in managing and developing Humanitarian Programs Finance and Accounts systems
Excellent quantitative skills, including proficiency in Excel
Demonstrated attention to detail, ability to follow procedures, meet deadlines and work
Previous field experience in INGOs/ UN desirable
Ability to take initiative, work independently and cooperatively with team members is required
Fluent written and oral communication in English is required

Age: N/A


Salary & Benefits


Other Benefits: As per organisation policy

Job Location: Cox's Bazar

Last Apply Date: 26/Mar/2019

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